8 Strategies to Improve Your Organization’s Productivity

By George Otte


Is your company operating as efficiently and productively as possible?

Enhancing organizational efficiency and boosting employee productivity are worthwhile goals. With effective strategies and proper implementation, they are readily attainable.

There are many valid ways to improve the productive capacity of your workforce at every level of your organization. Let’s examine eight of the most effective strategies in greater detail.

1. Clearly Define Each Employee’s Role and Responsibilities

Make sure each of your employees knows precisely what is expected of him or her. The most efficient way to do this is to define, in writing, each employee’s formal responsibilities within his or her role. This ensures accountability at every level of the organization.

2. Institute Fair Guidelines for Personal Time and Electronic Device Usage During Work Hours

As an employer, you have the right to define permissible employee behavior within your workplace or during working hours (if employees work remotely). Implement any such guidelines fairly across the organization while allowing for differing needs within different departments or teams. For example, it is reasonable to prohibit the use of personal electronic devices on production lines, where they may constitute a safety hazard, while permitting them in office settings, where employees may need them to check work email or calendars.

3. Establish Clear Channels for Employee Feedback

Create a process and workflow through which employees at every level of your organization can provide feedback about their experiences or colleagues. These channels are essential to the smooth functioning of your teams and the overall environment of your organization, both of which affect productive capacity and efficiency in turn. 

4. Empower High-Performing Employees

Incentivize productivity and performance by recognizing and empowering employees who exceed metrics or targets you’ve set for them. This can be as simple as singling out an employee of the week or month, or offering incentives. This strategy is all the more effective when an element of healthy competition is involved — that is, when the highest-performing employees in a given measurement period are eligible to receive these incentives.

5. Use Contests and Games to Increase Productivity and Performance on a Daily and Weekly Basis

In the spirit of healthy competition, use contests and games to incentivize productivity and performance over shorter measurement periods (daily or weekly). The value involved in these contests and games need not be extraordinary, but the prizes should be appealing to generate interest among your employees.

6. Create and Publicize Opportunities for Advancement Within the Organization

Over longer periods of time, employees are more likely to work hard, put in longer hours, and strive to produce to the very peak of their potential when they believe that doing so will open up opportunities for advancement within your organization. If these opportunities already exist, make sure that all employees (at every level of the organization) are aware of them. If they do not yet exist, it is up to you and your management team to create them.

7. Shore Up Employee Benefits 

Adding or enhancing employee benefits will impact your organization’s bottom line in the short term. However, this move is best thought of as an investment in your organization’s long-term future and in the well-being of your workforce.


“When employees feel secure and empowered in their workplace, they tend to be happier, which in turn allows them to be more productive in their daily tasks.” — George Otte


Productivity and performance naturally follow.

8. Invest in Team-Building Efforts and Inter-Departmental Communication

Teams work better together when their members get along. To ensure that your workforce’s productivity isn’t hampered by miscommunication or interpersonal tension, make regular investments in team-building exercises and inter-departmental projects. 

For example, a quarterly “volunteer day” is a great way to get your team out of the workplace and into a new, low-stress environment, such as a roadside cleanup site or food bank. In such settings, with a clear common goal to work toward, employees can leave the everyday stresses of the workplace behind. With luck, those stresses will be gone when they return to the job, clearing the way for increased productivity. 

Have you implemented any of these strategies to improve productivity within your own organization?


George Otte is a Miami-based entrepreneur and executive with more than 15 years of multifaceted business operations experience.

6 Management Strategies for First-Time Entrepreneurs

By George Otte

Starting a business isn’t an easy task. Not all new enterprises survive past their first year of existence; more than half fail to make it past their fifth anniversary.

But don’t let those statistics deter you from following your dream. If you are not sure that you have the management expertise to build and inspire a first-rate team, you may wish to bring on a co-founder or senior executive with more experience in this regard.

Alternatively, you can help develop your team. These six strategies will improve your team’s internal functioning and may give your company the advantage it needs to survive and thrive in a competitive marketplace.

1. Delegate Non-Core Tasks to the Best-Qualified Vendors or Subordinates

New managers must learn how to delegate. There simply is not enough time in the day for you to address every issue that comes up in the course of business. Nor are you always the best person to address such issues. Indeed, as founder, your purview is strategic and high-level; you must leave it to others to execute on many necessary but non-core tasks. That said, part of your role involves finding and cultivating the best internal employees and outside vendors for each such task.

2. Maintain Clear Boundaries Between Your Professional and Personal Spheres

Although it is important to make your employees feel welcome and supported in their work environment, it is perhaps more important not to blur the lines between the personal and the professional.


“Strive to clearly and effectively communicate standards of workplace behavior and practices, and then hold yourself to these standards above all others.” — George Otte


3. Focus on Clear, Concise Communication

Professional behavior is not the only workplace matter that demands clear and concise communication. As a general rule, your employees should always know where they personally stand; they should also have some visibility into the company’s strategic direction, finances, and competitive position, as these domains may all come to bear on their own roles and employment security.

4. Lead by Example and Follow Any Policies You Set

As the company leader, it’s incumbent upon you to follow your own rules and policies. Make a point of leading by example; if you find it difficult to personally follow a policy you’ve set for your employees, think carefully about whether it should continue.

5. Use Project Management Software to Manage Complex Initiatives and Stay on Track for Longer-Term Goals

Rather than relying on ad hoc organization systems to drive complex initiatives forward, use a project management tool that allows collective visibility by all applicable stakeholders.

6. Give Subordinates Space to Thrive

Provided you’ve made sound hiring decisions, you should have the utmost trust in your subordinates to do the duties they’ve been assigned (as defined in their job description and subsequent coaching). Accordingly, do your best to resist the urge to micro-manage their day-to-day activities.

Are you a first-time entrepreneur? Which of these tips do you find most valuable?


George Otte is a Miami-based entrepreneur and executive with more than 15 years of multifaceted business operations experience.

How to Protect Your Company’s Sensitive Information & Intellectual Property

By George Otte

Intangible though it may be, it’s impossible to overstate the value of intellectual property. For many technology-driven companies, intellectual property is the most valuable asset on the books.

Your company’s intellectual property faces a variety of evolving, multi-directional threats. So does the sensitive personal and financial data it collects on employees, clients, and third-parties.

It’s crucial to do everything you can to keep this information safe.

Here’s what you can do to increase your information and data security.

Only Collect Data You Absolutely Need

First, only collect data that you absolutely need for your essential business operations. It’s common for firms to collect sensitive data, such as Social Security numbers, when they don’t really need to do so.

Keep Financial and Personal Records Under Lock and Key

Keep your most sensitive financial and personal records, such as bank account data and Social Security numbers, in highly secure conditions.


“Limit the number of people who have access to these sensitive records, and place tight restrictions on their removal.” — George Otte


Be especially careful with electronic files and to put firewalls and security measures in place to keep information encrypted, safe and secured at all times.

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